To generate a Comp Rooms Report:
Open the Comp Rooms Report screen:
To reach the Reports Menu:
The Reports Menu can be accessed by clicking the Reports icon on the Action Bar:
OR
Click Reports from the Status section of the Full Menu.
Click the icon on the left for the Full menu.
This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.
From the Status Section, select Reports.
The Reports screen is divided into four sections, Room Reports, Revenue Reports, Managers Reports and Other Reports.
The Comp Rooms command is in the Room Reports section.
When selected, the Comp Rooms Report screen will open.
Report Date: You must select the Date Range for the report. This range identifies the dates during which the "Comp" or zero-room-rate guests are due to be, or were, in-house.
From: Use the drop-down menus or the calendar icon to select the Date you wish to have the reporting begin. By default the Date selected is today's Date.
To: Use the drop-down menus or the calendar icon to select the Date you wish to have the reporting end. By default the Date selected is today's Date.
Report Options: The Report has an option other than Date that may be selected.
Reservations: Select whether to include Reservations on the report using this check box. By default this box is unchecked, meaning reservations are NOT included. To show the report for all comp stays including reservations, this box should be checked.
When finished, click the orange button Run Report.
When generated, the report will list all stays due to be in house during the selected date range, and shows the room number and room type, the guest name, if the stay is associated with a company and/or group, the rate plan the stay would have been otherwise under, the date the room was comped for, and the current status of the folio.
By default, the report is generated in PDF form and opens in a separate browser window. From there you can select to save or print the report, among other options. You can, instead, check the Generate report to excel checkbox to generate the report in HTML for downloading to Excel instead of PDF. The information in this case will then be correct for importing into another document rather than immediate viewing.
NOTE: The generated report appears as a pop-up window through your browser. If your browser is set to block pop-ups, you may receive a warning banner at the top of the browser. Click this banner and select to allow pop-ups so that you can view the report.